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Protection for confidential documents

Share your documents without sending the sensitive details.

ShareSafe replaces sensitive details, such as personal data, client names and commercial rates, with neutral codes. That way you can have AI analyse a contract or discuss a case file with an adviser. You check the protected version before you share it.

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Example with fictional data

Project-agreement.pdf

Original

Client: Linden Advisory Ltd. Contact: Emma Clarke. Agreed rate: £125 per hour. Termination: in writing, with two months' notice.

Version for the recipient

Client: [ORG_01]. Contact: [NAME_01]. Agreed rate: [AMOUNT_01] per hour. Termination: in writing, with two months' notice.

3 details replaced: organisation, name and rate

Protect sensitive details in the way your work requires.

An adviser looking at the termination terms of a contract doesn't also need to see your commercial rates. For a financial analysis, those figures may need to stay visible while client names are hidden. Because that differs from task to task, ShareSafe lets you create a protected version that you check before you share it.

Example with fictional data The same sample contract, for two different tasks
TaskStays readableIs replaced
Having the notice terms reviewedNotice period and termsClient, contact and rate
A financial analysisThe rate and any other figures neededClient and contact

You decide which details the task needs and which you keep hidden.

You're responsible for the personal data you share.

The UK GDPR and EU GDPR require you to process no more personal data than necessary and to keep it appropriately secure. With ShareSafe, you hide details that a colleague, adviser or AI doesn't need for the task. You check the protected version before you share it. In Workspace, relevant actions are recorded, so you can trace what happened to your files.

Read how ShareSafe helps with data protection →

From the original to a protected version.

  1. Protect and check

    ShareSafe detects details in your document and replaces them with neutral codes, known as placeholders, such as [ORG_01] for an organisation. You see what has been hidden and adjust the result where needed. You can also mark extra text yourself that you want to hide, such as an internal project name.

  2. Use and share

    You share the protected version with a colleague or adviser, or use it with AI. The rest of the content stays available for the task you want to do.

  3. See the original details again

    If you choose reversible replacement, you can put replaced details back later. In ShareSafe Free you use your recovery key (Identity Key) for this. In Workspace you see the original details with the right access rights, after confirming.

Automatic detection can miss information. That's why you check the protected version before you share it, and also check that the remaining content is suitable to share. If you won't need the original details again, you can choose permanent replacement instead. More on how it works →

Keep your documents and control which version you share.

In ShareSafe Workspace you keep originals and protected versions together, stored in the EU. You decide who gets access, share files through links with an expiry date and can withdraw that access again. An activity log shows what has happened to your files.

Explore ShareSafe Workspace →
The same claim form as a protected version. Names, addresses, dates, amounts, the account number and the email address are replaced with placeholders such as [NAME_01].
Screenshot of ShareSafe Workspace with fictional data.
The window for sharing a vault externally. Recipients get a protected copy, and you choose when the link expires.
Screenshot of ShareSafe Workspace with fictional data.

Use your protected documents directly in Claude and ChatGPT.

Connect ShareSafe Workspace to Claude or ChatGPT to search, compare and summarise your protected documents. Only the protected version is meant to reach the AI app. To see a replaced name or value, you open the document in ShareSafe.

How ShareSafe works in Claude →How ShareSafe works in ChatGPT →

Example with fictional data

Clear commitments about your files and data.

You want to know where your files are kept, who can access them and what is shared. That's why we distinguish between the one-off processing in ShareSafe Free and storage in Workspace. Our security page explains how processing, access rights and checks are arranged.

  • ShareSafe Free doesn't keep your file or recovery key after processing.
  • If you use AI, the AI service receives the protected version: the details ShareSafe replaced appear as placeholders.
  • If the required protection can't be applied, the file isn't sent on.
Read about security and data processing →

See what ShareSafe can do for your documents.

Want to see how it works for yourself first? Try one file free, with no account. If you work in a team or want to use ShareSafe across your organisation, a short demo shows you how protecting documents, sharing them and working with AI come together. You don't need to provide any confidential documents.

Try free for 30 daysRequest a demo

You can also protect single files without an account, with the free tool.

Questions?

Or email us at hi@sharesafe.ai.

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